Respond to a Task with a Meeting The Calendar keeps an updated list of Tasks and Meetings. The Tasks are listed under the little calendar on the right side of the screen.   Before You Begin: Find the Task List Go to the Calendar. Go to View->Layout-> To-do Bar-> Normal.   8. Try it: Respond to a Task with a Meeting Select a Task. The Task Tools should be available. Go to Task Tools->Task List-> Respond. Click on Meeting.     Keep going...   Memo to Self: The Task list includes Tasks that you have assigned as well as ones you have not. The Meeting option is available for the Tasks that have been assigned to someone else. Respond to a Task: The Sender's Calendar Task Tools->Task List-> Respond-> Meeting